The User Account
|In order to make use of the services offered for jobseekers and employers through the web-portal, one needs to have a user account. Persons who have already an active e-ID do not need to register and can access their profile instantly.
The e-ID, or electronic identity, is a trusted authentication mechanism for citizens and businesses to identify themselves to electronically access services from across government. If you wish to have an e-ID you can register for an e-ID from mygov.mt.
Persons having an active e-ID but who do not have any record in Jobsplus database would still need to do a fresh registration by using the Sign Up Now! function available at the top right corner of the website landing page. Similarly, individuals who do not have an active E-ID need to register with Jobsplus – this includes those persons who previously had a user account in the preceding system.
Irrespective of whether the user is a jobseeker or an employer, the first entry into the Jobsplus system needs to be as a registered user.
Help Guide: How to Sign Up
How can the User become an Employer?
Considering that the new website offers additional and improved services (both operational and in terms of security), a user who is an employer, needs to re-register for the first time. Once the user’s account is accepted or authenticated by Jobsplus, the user needs to search for the organisation s/he administers and apply to become a Super Administrator.
The user is required to follow the instructions below:
- Log into the system
- Select the “Employer View” button from the menu
- Select the "Companies" button from menu
| 4. From the “Search a Company” tab type in the organisation to manage and press "Search"
- Select organisation name and press the "Request to Manage" button
The request is then vetted by Jobsplus and upon acceptance the user is notified accordingly. If the "Join as Administrator?" box is not ticked, then the user will have only Administrator rights.
Once the user is approved, the Super Administrator can access the employer’s Dashboard linked to the information relating to the organisation the user is assigned to. From this point onwards, all subsequent requests from other users (such as employees or authorised third party users) to become Administrators to the said company are sent to the Super Administrator for his/her approval.
|The role of a Super Administrator is to manage all services related to the organisation including:|
- management of: employees, vacancies, company details, etc;
- conduct immediate job matches through the new job matching engine;
- submit and publish vacancies; and
- approve requests from other users/employees to act as Administrators for your organisation (hence Administrators approved by the Super Administrator can perform the same functions from (1) to (3) but will not be able to create other Administrators)
How to Use the Jobseeker's Dashboard
The new job matching engine enables jobseekers to match with active vacancies based on the profile they create in their respective account.
Jobseekers whose user account is authenticated by Jobsplus are able to search for jobs through the online job matching system. The term “jobseeker” here incorporates all individuals looking for a job; irrespective of whether they are registered jobseekers with Jobsplus, non-registrants or employed individuals looking for alternative or additional employment.
Each jobseeker has access to a customisable dashboard which displays:
- a CV builder module;
- quantity of available vacancies that are matched according to the CV profile created by the jobseeker;
- the vacancy with the best match;
- the status of job applications made by the jobseeker;
- a message box;
- the option to submit a self-engagement form.
The dashboard has also a responsive design that adapts to the type of medium used.
The CV Builder
|Any jobseeker should aim of having his/her CV profile 100% completed in order to match properly with any available vacancies submitted by employers.
Jobseekers have eight different sections to fill in order to achieve the 100% completion status. This includes the following:
|Personal information: This section deals with the personal details of the users such as: name; surname; identification number; date of birth and so on.Here the user can also upload his/her CV document. Users can opt to make all information in this section visible or hidden to prospective employers by simply toggling the On-Off button.
It is advisable that contact details are kept visible to enable employers to contact users. By default all criteria are set as hidden for employers.
|Employment history: This section contains all employments that have been registered with Jobsplus along the user’s employment experience. Such information is populated automatically and is based on engagement and termination forms submitted by one’s employer(s). This section cannot be modified by the user, although the user is given the option to make visible or hide certain employment records through the On-Off button.
|Qualifications: Here the jobseeker is required to input all academic qualifications achieved to date. Educational qualifications’ details need to include: the institutions issuing certifications; the name of the qualification; the level/grade of qualification acquired; and the educational level (ISCED) achieved.
The user can also upload a scanned image of the certification for verification as an attachment. In instances whereby users are unable to find the name of their qualification in the provided “Subject” list, users are invited to contact Jobsplus’ advisory services by sending an email to firstname.lastname@example.org.
Such correspondence should include a scanned copy of the qualification, together with an official statement from NCHFE or the training institution indicating the respective MQF level. In the event that no MQF level is available on the certificate, an attestation from MQRIC stating the respective MQF level is also required.
|Desired occupations and acquired competencies: In this section, the jobseeker can indicate the occupations s/he is interested to work in and include any acquired competencies from previous employment/s. The user can input such details by clicking the “Launch the Competency Manager” button available in this section.
Once the preferred occupation and the level of experience (in months) are selected, the competencies associated with the respective occupation are listed. The user is now able to select any competencies that s/he has achieved through previous engagement in such occupations. Once such competencies are saved, the list can be viewed under the competencies section. The user can select up to 100 competencies.
The higher the number of competencies selected increases the matching incidence of the user with the jobs available. There might be instances whereby competencies can be tested and particular levels attained. In some instances, the user may be required to indicate the level of competence by choosing either normal or advanced.
In this section the user is required to indicate all the language/s s/he is proficient in. The user needs to determine the level of language proficiency for: reading; writing; understanding and speaking respectively.
|Driving licences: In this section, the user should indicate all the driving licenses in one’s possession.
|Preferred job types: Users can choose the type of job they are seeking such as full time, part time, and other options. More than one type can be selected.
|Other skills: In this section the user can select a number of generic skills which are not usually associated with any job.
Help Guide: CV Builder - an Overview
Once the CV profile is completed, the job matching engine starts matching the user’s profile with vacancies having similar criteria. Matching is done on a score basis for each of the criteria listed in the eight sections in the CV profile.
The score is directly proportional to the extent of matching between the criteria and the vacancy requirements. The individual scores obtained from each section of the CV profile are translated into a global score or rather a percentage match.
Help Guide: Searching for Jobs
The Gap Analysis
|The Gap Analysis is another innovative feature of this job matching engine. It provides the user with information on the level of matching done for each of the criteria required by a vacancy vis-à-vis the CV profile of the user. Therefore, once the user clicks the percentage match or Gap Analysis icon , a summary is displayed to the user indicating the level of matching achieved.
The “Read More” function enables the user to view additional information relating to details of the matched and mismatched requirements. The left hand side of the Matching Report displays the details of the vacancy the user has been matched with and the vacancy requirements. Similarly, the Gap Analysis data shown on the right hand side indicates the mismatch between the CV and the job requirements.
The user can apply directly with a matched vacancy by pressing the ‘Apply Now’ button available at the right top corner of the Matching Report.
Jobs already applied for by the user can be found in the `My Applications’ tile in the dashboard and any communication feedback from the employer is displayed in the ‘My Inbox’ tile.
|Any registered user having access to the Jobseekers Dashboard is able to submit one’s self-employment engagement form.
The user needs only to click the “Show Form” button to view the required details to successfully complete the self-employment form. Once submitted, the form is vetted by the Human Resource Information Unit (HRIU) at Jobsplus and upon validation it is added to the user’s employment history.
Help Guide: Becoming Self-employed
|From the Settings menu (available by clicking the User's Icon at the top right corner of the website), a user is able to modify his/her status from an actively seeking jobseeker to an inactive one by setting the switch as "OFF" in the "I am actively looking for a Job".
This selection is ideal if a user wishes to create and keep an updated profile until s/he feels the needs to start looking for employment and thus making his/her profile available to employers making use of the job matching engine. Users who opt to have an employer account should keep this button as "OFF" in order to hide their personal profile.
Users have the option to select whether to "Receive Email notifications" or "Automailers" from Jobsplus by toggling the available On-Off switch.
Remember always to Save Settings.
From the Settings menu, one can also modify other things related to the user account such as:
How to Use the Employer's Dashboard
All employment related services offered by Jobsplus to employers are displayed in a dashboard. The innovative job matching engine instantly assists employers in matching jobseekers with the vacancy criteria created.
Once the employer’s user account is authenticated by Jobsplus, one can easily manage the employees’ records, as well as monitor active vacancies and associated users through a neatly designed dashboard. The dashboard also incorporates a responsive design that adapts to the type of medium used.
The employer’s dashboard has the following information tiles:
- My Companies: clearly indicates the number of organisations one is able to administer;
- Company Details: assists employers to manage the organisation’s information profile;
- Company Vacancies: provides a list of all active and inactive vacancies issued by the organisation;
- Company Users: provides information to the employer on the number of users available to manage the said organisation;
- Four top summary tiles which provide a count for: Active Vacancies; Active Employees; Employment Licenses; and Associated Users with the selected organisation.
This section clearly shows the number of companies one is able to manage with one’s user account. If more than one company is available, this indicates that the user is able to administer all of such organisations. A green head icon close to the organisation’s name, suggests that one is a Super Administrator of such organisation.
The user is also able to “Create a New Company” by clicking on the said button, whereby a new window is displayed for the user to input all the required details. Once the “Save” button is clicked, the information is submitted to Jobsplus for vetting and authentication. Three dots near the organisation’s name indicate that the submission is still pending whilst a ‘tick’ indicates activation.
Help Guide: Adding a New Company
This particular tile in the dashboard provides basic information of the organisation. One can modify some of the organisation’s profile information by selecting the “Manage Details” button.
A new window is displayed, indicating the current available information of the said organisation and once the user makes the necessary modifications to this information, the “Save” button should be clicked to update the information.
To modify Company Users, see process described in the Company Users section below.
One of the most popular services used by employers is the actual management of their employee’s records. This tile provides information on the current active employees with the selected organisation. By pressing the “View All” button in the Active Employees summary tile, the user is directed to a window whereby s/he can start managing employees through the submission of engagement and termination forms.
The first tab in this window provides information to the user on the number of active employees. The user is able to check on the status of his/her employees by checking the details associated with each employee.
A no entry sign (Ø) displayed next to one of the employees indicates a provisional termination. This occurs in instances whereby an employee is no longer employed with the said organisation (no termination form was submitted) and is engaged with another employer. A suggested date of termination (based on the engagement date with the other employer) is provided for the user to issue a termination form for this ex-employee.
If one needs to terminate any employee, the user simply selects the employee and an online termination form is displayed next to the employee details for the user to provide basic information relating to:
Similarly, if a new individual is engaged with the organisation, the user simply presses the “Add Employee” button (available in the ‘Company Employees’ tile).
The user is requested to search for the employee by providing his/her identification number and date of birth, so as to populate the information with available information at Jobsplus.
If this information is not available, the user is prompted with an online engagement form whereby one is required to provide all the necessary engagement details.
The list of active employees can be downloaded by clicking the Download Employees Document button available at the top right corner of the Active Employments tab.
This list of employees is not an official list since it does not bear any Jobsplus headers or logos. It is simply made available for the user’s information.
|Once engagement and termination forms are submitted online, these are displayed in another tab “Vetting Employments”.
Here, the user can view the status of submitted forms to Jobsplus HRIU Unit, whether:
Acknowledgments for each form submitted and/or vetted can be downloaded by selecting the arrow-in-tray icon
|The Employment Licences tile available in this window indicates all employment licences the employer has requested from Jobsplus from time to time.
This tile provides information on all persons for whom an employment licence was requested together with other information relating to:
This small tile in the employer’s dashboard provides information on the number of associated users that are managing the selected organisation.
In case that one of the associated users needs to be removed, users having Super Administrator rights can do so by choosing the ‘Company Details’ tile and pressing the ‘Manage Details’ tile.
From the available ‘Associated Users’ tile, one can select the Administrator to be removed and press the “X” button available towards the end of the Administrator’s user tile.
This tile indicates the number of vacancies that have been issued by the selected organisation, clearly indicating the status of each vacancy whether:
|Pending vetting by Jobsplus for publication|
The Job Matching Engine
An innovative feature in this tile is the ‘Create A New Vacancy’ button enables the user to create an ad-hoc vacancy, and trigger the Job Matching Engine. The user is provided with an instant match for each criterion entered in the vacancy parameters.
In order to ‘Find a Candidate’, the employer can input criteria relating to six different sections in the vacancy creation module. Selection of candidates or rather available jobseekers is processed by a matching weighting system which assigns scores to how close the vacancy requirements are to the jobseeker’s CV profile.
Find a Candidate
Employers have six different sections (discussed below) that they can choose from to complete and build a full vacancy profile. However to be able to ‘View Candidates’ matched, one needs to complete the first three sections, namely: the General Information, Occupations and Competencies.
Whenever a criterion is inputted in any of the following sections, the Match-meter instantly matches the criterion with candidates’ CV profile and indicates the number of candidates matched so far.
The following are the sections for creating a vacancy profile:
|This section deals specifically with the Job Nature, Job Type and Job Schedule that the prospective candidate will need to operate in.|
This refers to the particular job(s) required by the employer together with the relevant experience of potential candidates. Jobs required will have their respective competencies listed down for eventual selection depending on the employer’s needs. An overall minimum of two competencies must be selected for all job(s). Any competencies that are specifically required for the job should be selected as mandatory. This enables the system to filter out any candidates that do not possess such competencies.
||A competency is the ability to do something successfully and efficiently. The Competency manager lists the competencies already selected from the ‘Occupations’ menu and allows the user to search and add other individual competencies from a list of competencies available at Jobsplus.
The user can add as much competencies as required, and indicate whether or not the competency is mandatory for the job sought for by simply toggling the On-Off switch
If competencies have already been selected, one can simply press the non-mandatory ‘X’ sign to mandatory (green tick) by clicking on the ‘X’ sign. One must remember that if a competency is marked as mandatory, candidates not possessing such a competency will be filtered out from the match results. Conversely, if all are kept as non-mandatory (i.e. a nice-to-have option), candidates having such competencies will be scored depending on the number of competencies they possess.
|This section allows the employer to access a list of available driving licenses. One can search and select the required licence(s) depending on the job vacancy requirements.|
|From this section, the employer can select those generic job skills that are required for the particular vacancy. These generic skills do not pertain to any particular job (such as competencies) but are common and/or are requested by employers for most of jobs (in particular for those which are unskilled). One can find here three separate lists: ‘Basic skills’, ‘Job skills’ and ‘Personal skills’. The employer can therefore search and select the required skills.|
In this section the employer can select the desired educational level and language requirements (if any) for the required job. The employer has the option to choose from three levels for educational levels depending on the detail required.
These three levels are not mutually exclusive. Thus the employer can select any one of them to determine the education level required for the vacant position. These include:
The latter three levels (in radio buttons) are mutually exclusive.
In the last part of the profile, the employer can request that a candidate is proficient in a particular language that is required for the vacant post. In this section the employer can discriminate between four levels (None | Low | Good | Excellent) for each of the language criteria: Reading; Speaking; Understanding; and Writing.
The employer can add as many languages as required for the vacancy. If the need arises for a person to be proficient in one language (say Maltese) OR another (say English), then one has to create another Profile.
Educational levels selected as well as Language proficiency selected in one Profile will be deemed as one package of criteria. Alternatively, employers are able to create additional profiles by selecting the ‘+’ sign. Candidates matching ANY of the profiles created but employer will be selected.
Help Guide: Adding a New Vacancy
Once the vacancy profile is completed and the necessary tweaking of the vacancy variables is finalised (to filter the number of candidates to a manageable level shown clearly on the Match-meter dial), the employer is able to select the “View Candidates” option to view the matching candidates.
As soon as the “View Candidates” button is selected, those candidates having a CV which scores more than 50% of the matching requirements are displayed.
Each matched candidate tile will summarise the following variables:
As soon as this stage is completed the employer shall be able to analyse the information provided by the matched candidates in terms of CV details as well as any candidate’s Gap Analysis vis-à-vis the vacancy criteria requested by the employer.
By selecting the “Read More” button, the employer can access detailed online CV of the candidate as well as a detailed Gap Analysis of the said candidate.
If the employer would like to check the vacancy criteria or perhaps modify them further, s/he can select the ‘Back to Vacancy’ arrow to re-access the vacancy criteria.
However, if the employer is interested in the candidate s/he was reviewing, s/he can contact the said candidate directly by selecting the green button marked ‘Contact’ and a customised message can be sent to the candidate inviting him/her to go for a potential interview (if interested). Correspondence between the employer and the candidate can be followed through the messaging system available in the dashboard.
Publishing the Vacancy
If the vacancy profile of the employer has been completed and no candidates were matched (or not enough candidates were matched), then the employer has the option to ‘Publish’ such a vacancy on Jobsplus’ website or at its Job Centres. Whilst all the information inputted in the vacancy profile is still saved, the employer is required to provide additional information for publication purposes. Once all the information is sent for publishing, Jobsplus will vet the contents and publish it accordingly.