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• What is the scope of Engagement and Termination Forms?

  The Engagement and Termination Forms are mandatory for registering any paid employment in Malta. The collection and updating of employment records is stipulated in Articles 35-45 (Part V) of the Employment and Training Service Act No. XXXIX of 2018 (Chapter 594). They serve several key purposes: providing official employment documents like job histories, responding to requests from public entities, and producing statistics about Malta's labour market. This data collection is vital for maintaining accurate and comprehensive employment records in the country.

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• How do I register an employee (including students or interns) with me or my organisation?

  To register an employee, including students and interns, with your business or organisation, you need to submit an Engagement Form for each person you hire. Along with this form, specific documents may be required based on the employee's nationality and status:

  European Union (EU) National – who is joining the Maltese labour market for the first time (i.e. first time in Malta): Upload a copy of an official identification document along with the form.

  Third Country Nationals (TCNs): Upload a copy of the Maltese Residence Card or the Temporary Authorisation to Work document (issued by Identita) who will authorise them to work in Malta until the actual Residence Card is issued. For more information on recruiting TCNs, kindly visit: https://jobsplus.gov.mt/employers-mt-MT-en-GB/employing-persons/third-country-nationals

  Third Country Nationals (TCNs) who are dependent on an EU or Maltese National: the engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.

  Maltese Nationals: Simply fill out the Engagement Form for individuals over 15 years old or those who have completed compulsory schooling.

  School Leavers/Minors (as per Article 42 of the Employment and Training Service Act No. XXXIX of 2018)

  • Employment of Minors within Compulsory School Age: If you're hiring a minor who is still within their compulsory school age, the parent or legal guardian must first apply for permission with the National School Support Services. Upon approval, the application is sent to the Department of Industrial and Employment Relations (DIER) for their consent. The employer, along with the parents or guardians, will receive an email from DIER containing the approval or refusal letter. Once approved, the parent or guardian can obtain the Social Security number for the minor, and the employer should then submit the Engagement Form.
  • Minors Who Have Completed Compulsory Schooling: For minors who have finished their compulsory education, the process involves obtaining their Social Security number and submitting the Engagement Form. Attach either their school leaving certificate or the “Completion of Form 5” form as proof of completing compulsory schooling.
  • Minors Over the Age of 15: For minors above 15 years old, simply obtain their Social Security number and submit the Engagement Form.

  Short-Term Employment (e.g., Film Extras): The engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.

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• How can one submit the Engagement and Termination Forms?

  Employers are legally required to fill out and submit these forms on the first day of an employee’s engagement and a termination form within four days after their employment ends. This is stipulated under Articles 36, 37, and 40 of the Employment and Training Service Act.

  Engagement and termination forms should be submitted online through the Jobsplus website's employer online service. 

  Employers need to Sign-In or create an account on the Jobsplus website.

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• Can I make changes to Employment Forms already submitted?

  Yes, changes to the employment forms, such as commencement or termination dates, or the reason for termination, can be made by Jobsplus’ Employment Records Unit. However, certain conditions must be met for these modifications:

  • Request for Modification: The employer must send an official request to the Employment Records Unit. This request should be in the form of a letter or declaration, clearly explaining why the modification is needed.
  • Signed Declaration: The modification request declaration must be signed by both the employer and the employee.
  • Disagreements and Appeals: If there’s a disagreement between the employer and employee, and they can't jointly sign the necessary documents, either party (employee, employer, or self-employed individual) can present their case to the Department of Industrial and Employment Relations (DIER) for consideration. Third Country Nationals (TCNs) can also appeal to the Immigration Appeals Board.

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