The Engagement and Termination Forms are mandatory for registering any paid employment in Malta. The collection and updating of employment records is stipulated in Articles 35-45 (Part V) of the Employment and Training Service Act No. XXXIX of 2018 (Chapter 594). They serve several key purposes: providing official employment documents like job histories, responding to requests from public entities, and producing statistics about Malta's labour market. This data collection is vital for maintaining accurate and comprehensive employment records in the country.
To register an employee, including students and interns, with your business or organisation, you need to submit an Engagement Form for each person you hire. Along with this form, specific documents may be required based on the employee's nationality and status:
European Union (EU) National – who is joining the Maltese labour market for the first time (i.e. first time in Malta): Upload a copy of an official identification document along with proof of residency in Malta such as the rent agreement.
Third Country Nationals (TCNs): Upload a copy of the Maltese Residence Card or the Temporary Authorisation to Work document (issued by Identita) who will authorise them to work in Malta until the actual Residence Card is issued. For more information on recruiting TCNs, kindly visit: https://jobsplus.gov.mt/employers-mt-MT-en-GB/employing-persons/third-country-nationals
Third Country Nationals (TCNs) who are dependent on an EU or Maltese National: the engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.
Maltese Nationals: Simply fill out the Engagement Form for individuals over 15 years old or those who have completed compulsory schooling.
School Leavers/Minors (as per Article 42 of the Employment and Training Service Act No. XXXIX of 2018)
Short-Term Employment (e.g., Film Extras): The engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.
Employers are legally required to fill out and submit these forms on the first day of an employee’s engagement and a termination form within four days after their employment ends. This is stipulated under Articles 36, 37, and 40 of the Employment and Training Service Act.
Engagement and termination forms should be submitted online through the Jobsplus website's employer online service.
Employers need to Sign-In or create an account on the Jobsplus website.
Modifications to any field in the employment forms can be amended by Jobsplus’ Employment Records Unit provided that the following conditions are satisfied:
If there is a disagreement between the employer and employee and documents requiring modification are not signed by both, then the employee/employer/self-employed will be asked to present their case and make their appeal for consideration by the National Employment Authority (NEA). The NEA contact information includes:
