We are seeking an organised and detail-oriented Office Administrator to manage daily administrative tasks, coordinate office operations and provide support to the team.
Key Responsibilities -Welcome visitors and manage telephone calls, emails and correspondence. -Schedule meetings, manage calendars and coordinate appointments. -Maintain accurate records, files and office documentation. -Prepare letters, reports, presentations and spreadsheets. -Monitor office supplies and coordinate with suppliers and service providers. -Process invoices, expense claims and assist with basic bookkeeping. -Support staff onboarding and maintain staff records. -Follow office health, safety and data protection procedures. Requirements -At least one to two years of experience in administration, reception or office support. -Proficiency in Microsoft 365 or Google Workspace. -Excellent written and spoken English; knowledge of Maltese or another language is an asset. -Strong organisational skills, time management and attention to detail. -Professional communication skills and the ability to handle confidential information. -An MQF Level 4 qualification in Business Administration or a related field is an asset. -Experience in bookkeeping, accounting software or HR support is an advantage.
If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.
| Subject | Level | Grade |
|---|---|---|
| OFFICE | COMPETENT | N.A. |
| CUSTOMER CARE | COMPETENT | N.A. |
