SALES & OFFICE ASSISTANT

€17,200.00 - €19,000.00 year (annually)

• FULL TIME
• IN-NAXXAR, MALTA
• FULL DAY
• 23 November 2026
• Ref: 458378

Receive and prepare orders, handle order processing, and perform general office and administrative duties.

The responsible person, is expected to receive, input and prepare customer orders. Check and stock incoming orders, issuing of invoices, filing, online filing, restocking of shelves, assist in general office duties and reports. Ideal candidate must be computer literate and eager to learn company's software and working protocols.

• Profiles

  If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

  PROFILE 1

  • Language
    Reading
    Speaking
    Understanding
    Writing
  • ENGLISH
  • MALTESE
  • ITALIAN

  ISCED Level:

  Upper secondary education - Level (3)

  Subjects:

  Subject	Level	Grade
  MATHS	O-LEVEL	GOOD PASS
  ENGLISH	O-LEVEL	GOOD PASS
  MALTESE	O-LEVEL	PASS
  COMPUTER	COMPETENT	N.A.

• Competencies

  • Prepare and check orders (quantities, packing...)
  • Do stock control. Find shortages. Place orders
  • Take telephone calls. Pass on calls to the desired interlocutors. Take messages
  • Follow-up administration of customer accounts (reminders, checking deferred payments...)
  • Check receipt of orders; determine processing order
  • Coordinate and supervise logistics operations of receipt, dispatch and delivery
  • Answer phone calls, receive customers, inform or orient customers
  • Register and check items of administrative files (schematic plan, identity card, National Bank file...)
  • Inform internal or external customers about handling and follow-up of orders
  • Input letters, charts/tables... according to specific instructions
  • Enter and lay out documents. Forward and file documents
  • Welcome people and identify their demands
  • Register, sort and stamp correspondence
  • Manage stock; record shortages; place orders
  • Receive and guide customers, suppliers and visitors. Take messages and make appointments
  • Copy documents
  • Create administrative dossiers. Check data, updates, returns to sender or reminders

• Past Experience

  • Occupation
    Experience(months)
  • ADMINISTRATIVE OFFICER (AO)
    0

• Driving Licences

  • Type
  • DRIV. LIC. B / B(auto) - CAR