The Accounts and Procurement Clerk is responsible for supporting the financial and procurement operations of the company.
Accounts Receivable & Customer Billing: Preparing, issuing, and maintaining accurate customer invoices, ensuring timely billing and proper documentation of all transactions. Financial Support: Performing daily reconciliations, processing invoices, and assisting with accounts payable and receivable. Record Keeping: Maintaining accurate and up-to-date records of financial transactions, inventory, purchase orders, and supplier contracts. Software Utilisation: Using accounting software and inventory control systems for data entry, transaction processing, and maintaining financial records. Accounts Payable & Invoice Management: Inputting supplier invoices, verifying their accuracy against purchase orders (POs) and delivery notes, identifying discrepancies, and assisting with payment processing. Procurement & Purchasing Support: Assisting with the procurement of goods, supplies, and services required for the company's daily operations, ensuring timely and cost-effective purchasing. Supplier Coordination: Liaising with suppliers to request quotations, compare prices, follow up on orders and deliveries, and resolve invoice or purchasing discrepancies. Purchase Order Management: Preparing and processing purchase orders, ensuring that purchases are properly authorised and documented in accordance with company procedures. Cost Control & Inventory Support: Assisting in monitoring purchasing costs, checking supplier prices, and coordinating with relevant departments to ensure appropriate stock levels and minimise unnecessary expenditure. General Duties: Carrying out other related administrative, financial, and procurement duties as assigned.
