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OFFICE ADMINISTRATOR

€12,200.00 - €12,200.00 year (annually)

  • FULL TIME
  • IN-NAXXAR, MALTA
  • FULL DAY
  • 02 December 2026
  • Ref: 458887

We are looking for an organized and professional Office Administrator to support daily office operations and ensure efficient workflow.

Responsibilities: -Manage and administer job cards for air conditioning installations, servicing, and repairs -Communicate with customers regarding appointments, quotations, and service updates -Coordinate schedules with installation and technical teams -Maintain records, update company databases, and handle administrative documents -Respond to emails, phone calls, and customer inquiries professionally -Support smooth day-to-day office operations and workflow organization Skills & Qualities: -Strong organizational and communication skills -Professional and customer-focused attitude -Good computer and administrative skills -Ability to manage multiple tasks efficiently -Attention to detail and problem-solving skill

  • Profiles

    ISCED Level:

    Post-secondary non-tertiary education - Level (4)
  • Competencies

    • Register, sort and stamp correspondence
    • Input letters, charts/tables... according to specific instructions
    • Take telephone calls. Pass on calls to the desired interlocutors. Take messages
    • Enter and lay out documents. Forward and file documents
    • Welcome people and identify their demands
    • Receive and guide customers, suppliers and visitors. Take messages and make appointments
    • Code, file and archive documents
    • Code and enter customers' data (registration of cheques, stock exchange orders...) and update monitoring table
    • Enter documents, handle correspondence and manage email messages
  • Past Experience

    • Occupation
      Experience(months)
    • ADMINISTRATIVE OFFICER (AO)
      12
  • Driving Licences

    No Driving Licenses required for this vacancy

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