The Administration Officer is responsible for coordinating daily office operations, maintaining efficient administrative systems, and providing comprehensive clerical support across departments.
Office Operations & Maintenance: Oversee day-to-day office routines, manage office supplies/inventory, ensure office equipment (printers, networks, supplies) is fully operational, and coordinate with external facility vendors or maintenance contractors. Documentation & Archiving: Draft, format, and organize official letters, contracts, reports, meeting minutes, and corporate filings; maintain secure, structured physical and digital filing systems. Communication & Guest Relations: Serve as a central point of contact for incoming inquiries, manage central email inboxes, direct phone calls, and greet visiting clients, partners, or job candidates professionally. HR & Onboarding Support: Assist the HR department with employment contract preparation, employee record updates, leave tracking, attendance logs, and coordinating new hire onboarding schedules. Financial & Billing Assistance: Process basic invoices, monitor utility bills, reconcile petty cash transactions, assist with expense claims, and coordinate billing documents with the accounting department. Schedule & Travel Management: Manage executive calendars, schedule internal/external meetings, coordinate venue bookings, and arrange travel itineraries, visas, and accommodations as needed.
