FRONT OFFICE COORDINATOR

€18,000.00 - €20,000.00 year (annually)

• FULL TIME
• SAN GILJAN, MALTA
• FULL DAY
• 13 July 2026
• Ref: 447688

The Front Office Coordinator is responsible for managing reception operations, supporting students throughout their stay, coordinating social activities, and assisting with the recruitment and training of interns to ensure an excellent student experience.

We are looking for an enthusiastic and organised Front Office Coordinator to join our English language school. This dynamic role combines reception and student support duties with the coordination of social activities and the recruitment and training of interns. You will be a key point of contact for students, helping to create a positive and engaging experience throughout their stay.

• Profiles

  If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

  PROFILE 1

  • Language
    Reading
    Speaking
    Understanding
    Writing
  • ENGLISH

  ISCED Level:

  Upper secondary education - Level (3)

• Competencies

  • Coordinate activities of a team; perform actions to support personnel management (recruiting, training,...)
  • Welcome people and identify their demands
  • Answer phone calls, receive customers, inform or orient customers
  • Do personnel administration and perform actions to support personnel management (recruitment, training...)
  • Activities: reception by phone and intake
  • Advise students, teachers/lecturers; offer technical assistance on their orientation, search for internship or project
  • Evaluate students' acquired competences and guide them
  • Inform students and professors on educational and research activities
  • Transport: pupils, students
  • Work with target group: students
  • Publicise and promote products with (potential) customers
  • Plan and organise communication actions and events
  • Monitor access and movement (circulation) of persons within the organisation - check sites and rooms.
  • Take telephone calls. Pass on calls to the desired interlocutors. Take messages
  • Inform persons or refer/accompany them to the desired interlocutor, department or place
  • Register, sort and stamp correspondence

• Past Experience

  • Occupation
    Experience(months)
  • RECEPTIONIST, GENERAL
    0

• Driving Licences

  No Driving Licenses required for this vacancy